OFFICE MANAGER

Office Manager - The successful incumbent will be responsible for, but not limited to, the following deliverables:**Executive Management**- Management of Executive diaries and scheduling of meetings- Management of senior executives personal needs including purchasing, catering, appointments, gift purchases, travel, and other administrative tasks. **Admin**- All administrative tasks for the Office of the CEO- Dealing with correspondence, complaints, and queries at all levels including senior executive and ministerial levels- Preparing letters, presentations, and reports- Ad hoc support to Director team**Procurement & Finance**- Procurement of marketing material and corporate gifts according to internal procurement policy- Negotiation of pricing to ensure costs are kept to a minimum- Management of stock- Personal purchasing and expense reconciling for Executive Management Drivers- Allocation of tasks and duties to company drivers- Manage schedule and whereabouts of drivers and company vehicles- Performance Management of company drivers- Management of company vehicles in terms of maintenance, upkeep, tracking, etc. **Reception**- Performance management of Reception- Ensure Reception has class schedules and event information timeously Student Accommodation- Management of the International student accommodation including rental payments, inspections, etc. - Negotiation of accommodation pricing- Management of International student medical aids**Travel**- Book flights, car hire, accommodation for local and international travel for management and facilitators- Arrange transport to and from airport for all travelers**IT**- Escalation of IT issues- Setting up of Zoom/MS Teams meetings for Executive Management**Reg Café**- Liaising with Reg Café Management to ensure smooth running- Reconciling of Reg Café accounts monthly and debt collection- Assist with approval of menus for events and other functions**Facilities**- Liaising with Facilities Manager to ensure effective management of office and campus- Liaising with Building Manager to ensure service levels are met- Ensuring bathrooms are cleaning and maintained effectively- Liaising with Facilities Manager to ensure setup for classes and events is done effectively- Working with Facilities and HR to ensure COVID regulations are adhered to- Working with Facilities and HR to ensure H&S regulations are adhered to**Applicant must have the following**:**Skills**- At least 5 years experience in a similar role- Own drivers license and own transport required- Available after hours, on public holidays and on-weekends to service the executives and meet organisational requirements- Preferably lives within close proximity to the office- Own drivers license and own transport required- Trustworthy- Excellent interpersonal skills- Team building skills- Analytical and problem-solving skills- Negotiation skills- Strong decision-making skills- Effective verbal and written communication skills at a senior executive and ministerial level- Attention to detail with extremely high level of accuracy- Time management skills- Conflict management skills- Execution with a sense of urgency**Key Qualities**- Must be extremely organized and methodical- Must be hardworking and reliable- Must be able to work well under pressure and meet strict deadlines- Must be able to handle stress well- Must be able to multi-taskApplications close on the **30th of June 2021,** COB. As unsuccessful.