ADMINISTRATIVE ASSISTANT

Administrative Assistant - Schools in the SABIS®Network educate over 70,000 students and implement a proven, proprietary system. SABIS®Network schools provide students with a top-quality education that prepares them to meet the challenges of a changing world. SABIS®and SABIS®Network schools employ over 8,000 employees worldwide. **Job Purpose**:Responsible and accountable for providing professional and efficient administrative support. **Key Responsibilities**:- Greeting all incoming students, families, and visitors respectfully and professionally. - Answering phone calls in a professional and pleasant manner for the purpose of providing information and creating a good image of the school. - Ensuring an accurate transmission of messages and a proper referral of incoming calls/inquiries. - Working closely with the School Director, the Head of Marketing, and the Office Manager to ensure a smooth and efficient operational flow- Accompanying new parents on the school tour and informing them of the facilities and features of the SABIS®Educational System. - Assisting the Office Manager / Admissions Officer in providing support to new parents to complete the documentation, explain the system, school policies, rules, and regulations, etc. - Assisting in interviewing students for new admission to KG 1, KG2 & Grade 1 classes. (if and when needed)- Booking appointments for parents with AQCs and preparing relevant documents and information in advance (including students profile, infractions, and exam results)- Receiving parent inquiries, transferring them to the person in charge, and following up with Office Manager, AQCs, and/or Student Management Coordinator. - Keeping record of any announcement and schedules for all school activities (SLO® & P. E. ), sharing them with parents when needed and answering their queries precisely. - Organizing and maintaining the school records by archiving all related documents and ensuring an accurate data entry into the school systems- Performing such other related tasks or projects as they arise and as delegated by the SABIS®school management**Ideal Requirements**:- School Secretary Certificate is a must- Proficiency in the English and Portuguese languages- Communication skills- Pleasant personality- MS Office proficiency- Ability to work within a team**Employment Requirements**:Must meet all employment requirements including, but not limited to, country and local education and certification requirements, reference checks, and criminal background checks. SABIS®is an equal opportunity employer. We are dedicated to a policy of non - discrimination in employment on any basis including age, sex, color, race, creed, national origin, religion, marital status, disability or any other legally protected characteristics. Work Location: In person